For Erasmus+ coordinators

Cancellation & refund policy · Registration & documents, step by step

For staff mobility in school education, the Programme Guide asks for one document before the activity and one after:

• Before: a learning agreement between the sending school, the host and the participant. For courses and training, the course programme can be used in its place. We prepare the Learning Agreement once the registration form is in, and every course page offers its programme as a PDF.
• After: the learning outcomes are recognised with a Europass Mobility or a similar document, and your school keeps a copy as proof that the activity took place. We co-sign the Europass Mobility with your school; our Europass Mobility guide shows how.

Your National Agency may also require a grant agreement signed with each participant.

In Key Action 1 school education projects (short-term and accredited), a member of staff on a course is funded through four lines, all paid as unit costs. The unit costs are set to cover 80% of actual costs on average.

• Course fees: 80 EUR per participant per course day, so 400 EUR for a five-day course.
• Organisational support: 100 EUR per participant on a course.
• Travel: a fixed amount by one-way distance band, measured with the Commission's distance calculator. For 500–1999 km it is 309 EUR, or 417 EUR with green travel.
• Individual support: a daily amount that depends on the host country. Each National Agency sets the exact rate within the range in the Programme Guide, so check your agency's own table.

Source: Erasmus+ Programme Guide 2026 (PDF) ↗

A short-term school project (KA122) is scored on relevance (20 points), quality of project design (50) and quality of follow-up actions (30). To be considered for funding it needs at least 60 points and at least half of the points in each criterion. Follow-up covers:

• tasks and responsibilities in line with the Erasmus quality standards;
• concrete steps to bring the results into the school's regular work;
• a way to evaluate the project's outcomes;
• sharing the results inside the school, with other organisations and the public, and acknowledging the EU funding.

Every participant leaves our courses with a Dissemination & School Impact Plan for their own school.

For actions managed by National Agencies, your school registers once in the Organisation Registration system and receives an Organisation ID (OID). Entering it in an application form fills in your school's details automatically, and you can check or update them in the same system.

• Using another organisation's OID needs that organisation's explicit consent.
• Several OIDs for the same organisation can lead to rejection.
• An application with an invalid OID is rejected as inadmissible.