Digital Transformation in… - Erasmus Mobility Academy

Name: Digital Transformation in Educational Management
Price: 400 EUR

Why this is Erasmus+ eligible

Structured, multi-day programme (5 days) with a pre-defined schedule and learning outcomes — not a passive lecture format.

Built around interaction: participants engage directly with the trainer and with peers from other countries throughout the course.

Transnational by design — open to participants travelling from outside the host country, a core requirement of Erasmus+ mobility funding.

Overview

Most schools already own some digital tools. What actually separates the schools where those tools change how the place runs from the ones where they gather dust in a shared drive is rarely more hardware — it’s leadership with an actual plan behind it.

DigCompOrg, the European Commission’s Digital Competence Framework for Educational Organisations (Kampylis, Punie & Devine, 2015), is the reference this training works from, alongside SELFIE, the free self-assessment tool built directly on that framework. Where DigCompOrg maps what a digitally mature school looks like, John Kotter’s eight-step change model — still the standard reference for organisational change nearly three decades after Harvard Business School first published it — supplies the part DigCompOrg leaves open: how a leader actually gets a staff room to change.

Participants run their own school through SELFIE on day one, use the results to name three real priorities, then build a full Digital Transformation Action Plan across the week: a data-driven management dashboard in Google Looker Studio, a stakeholder communication strategy, and a change plan grounded in Kotter’s model — not a wishlist of apps to buy.

A SELFIE score by itself changes nothing back at school on Monday. The action plan built here, with an actual change strategy attached to it, is the part meant to move a staff room.

Methodology

Blended Learning Approach

Short theoretical inputs (max. 1 hour per day) combined with hands-on workshops, case study analyses, and peer-learning sessions.

Action Planning

Participants work individually and in small groups to develop a Digital Transformation Action Plan for their own school, refined throughout the week.

Real-World Transferability

Real-world school management scenarios and European best-practice examples are used to ensure immediate transferability.

What you'll take home

Assess your school's current digital maturity level and identify areas for improvement, using recognised European frameworks (SELFIE, DigCompOrg).

Design a Digital Transformation Action Plan tailored to your institutional context, aligned with Erasmus+ and EU Digital Education Action Plan priorities.

Build and use data analytics dashboards (e.g. Looker Studio) to support evidence-based school management decisions.

Implement digital communication and collaboration platforms for staff, students and parents to strengthen stakeholder engagement.

Apply change-management strategies (e.g. Kotter's 8-Step Model) to lead digital adoption and build a digital culture among teaching staff.

Daily programme

Icebreaker Activity – "Digital Leadership Self-Portrait": participants map their current digital competencies and leadership challenges on a shared digital whiteboard (Miro/Jamboard).
What is Digital Transformation in Education? Key concepts, European frameworks (DigCompOrg, EU Digital Education Action Plan), and why school leaders are the key drivers.
Workshop – Digital Maturity Self-Assessment: using the European Commission's SELFIE tool, participants evaluate their school's digital readiness.
Group Activity – Identifying Gaps & Priorities: based on SELFIE results, participants identify their top 3 digital transformation priorities and begin outlining their Digital Transformation Action Plan.

Warm-up Activity – "Data Bingo": participants match school management challenges with data-driven solutions in a bingo-style game.
From Gut Feeling to Evidence: introduction to data-driven decision-making in school administration (attendance, performance, resource allocation).
Hands-on Workshop – Building a School Dashboard: using Google Looker Studio (or Power BI basics), participants create a simple management dashboard with sample school data.
Case Study Analysis & Action Plan Work: analysing how European schools use data to improve outcomes; participants define the data strategy section of their Action Plan.

Warm-up Activity – "Communication Audit": participants map all current communication channels in their school and identify bottlenecks.
Digital Ecosystems for School Communication: overview of platforms (Google Workspace for Education, Microsoft 365 Education, school-specific apps) and best practices for parent-teacher-student communication.
Workshop – Designing a School Communication Strategy: participants draft a digital communication plan covering internal (staff) and external (parents, community) stakeholders.
Peer Review & Action Plan Integration: participants exchange communication plans and give structured feedback; integration of communication strategy into the Action Plan.

Warm-up Activity – "Resistance Map": participants anonymously share the biggest resistance points they face and discuss solutions collectively.
Leading Change in Schools: change management models (Kotter's 8 Steps adapted for schools), managing resistance, and motivating staff for digital adoption.
Workshop – Designing a Staff Digital Training Plan: participants create a professional development roadmap for their teaching staff using a provided template.
Role-Play Simulation – "The Reluctant Teacher": participants practice persuasion and coaching techniques for digitally hesitant colleagues, adding the change management section to the Action Plan.

Action Plan Finalization and Presentations.
Future Collaboration Ideas for Digital Transformation Projects.
Certification Ceremony and Cultural Excursion.

Please note: sessions run from 09:30 to 15:00, Monday to Friday, with a break for lunch. Timings can shift a little to suit the venue and the group. If you'd like a specific topic covered, let us know when you apply — the confirmed day-by-day schedule is sent to registered participants ahead of the course.

Certificate: we issue the Certificate of Attendance to everyone who's present for at least 80% of the course — tracked with the daily sign-in sheet (see Certificate & assessment).

Equipment: a few of our courses ask participants to bring a laptop — check the day-by-day programme above, or ask us if you're not sure.

Need a formal invoice or proforma for your school's records? Ask us — we issue official invoices with the participant's name and course details.

Certificate & assessment

This is a Certificate of Attendance, not an exam-based qualification — recognition comes from completing the structured programme, not from passing a test. The real, lasting value is in the competencies listed above under What you'll take home.

Erasmus Mobility Academy

Certificate of Attendance

Digital Transformation in Educational Management · 5 days · 25 hrs

+ Europass Mobility document

Type your name above — clearly marked "SAMPLE" in the PDF, not an official document.

The real certificate is signed by your trainer and EMA's authorised signatory. Your own signature isn't on this document — it's captured separately, on the Europass Mobility document.

Need to verify a real certificate? Check it online using the serial number and participant's full name, or contact us directly — [email protected], OID E10304561.

Attendance

Tracked using a sign-in sheet with one signature per participant per day (paper or digital). This record is used to issue your Certificate of Attendance and Europass Mobility document. View sign-in sheet (PDF)

Output

Every participant leaves with a completed Dissemination & School Impact Plan — a step-by-step template for applying the course back at your school (see below).

Feedback

An end-of-course evaluation form is sent to every participant after the course ends — a chance to reflect on what you've learned and how you'll apply it, and it helps us keep improving the course for future participants.

Your paperwork

Keep your travel tickets, boarding passes and (if you used green travel) any related receipts — your school or National Agency may ask for these for their own Erasmus+ reporting.

Practical information

Registration & documents

Not sure how registering works or what paperwork is involved? See our full Registration & Documents guide — from applying to your Certificate of Attendance, in one place.

Invitation letter

Need a formal invitation letter for your school or embassy? Request one — we send it within 2 business days. See a sample (PDF).

Learning Agreement

Prepared by our staff and sent to you and your school once your registration form is submitted — see what it looks like. See a sample (PDF).

Billing & invoicing

We issue official invoices/proformas with the participant's name and course details — ask us. Payment is due in full by bank transfer before the course start date. See a sample (PDF).

Airport transfer

Guidance on getting from the nearest airport to the venue is included in your welcome information.

Accommodation

We can recommend partner hotels close to the venue in the host city — ask us when you apply.

For your school / proposal

School impact

After completing this Digital Transformation in Educational Management course, the participating school leader returns with a concrete, ready-to-use output: the Digital Transformation Action Plan drafted and refined throughout the week — covering their school's SELFIE-based digital maturity assessment, data-strategy priorities, and a change-management plan for staff adoption. This can be presented directly to the leadership team as part of the School Development Plan process, and the dashboard/data tools introduced during the course can be piloted with the school's own data — turning one administrator's mobility into a concrete institutional roadmap. Use the Dissemination & School Impact Plan below to fill in your own — it saves as you go and can generate a one-page summary for your coordinator too.

Prefer a blank, course-independent version of this template? Get it here →

After the course

Participants will receive their certificates (Certificate of Attendance + Europass).

Participants will complete a general course evaluation and event survey.

Participants will receive course materials, videos, photos, and PDF documents in both digital and print formats.

Follow-up support: an email group is created for idea exchange, self-evaluation materials are provided, and participants receive a follow-up check-in after 3 months to discuss progress on their Digital Transformation Action Plans.

Frequently asked

This course is an eligible training activity under Erasmus+ Key Action 1 (School Education Mobility) — the course fee, travel and subsistence fall within the eligible cost categories. Whether it is covered depends on your own project's approved grant agreement and your National Agency's rules; we provide all the invoices, attendance records and certificates your National Agency requires for reporting.

B1 is enough — you do not need to be fluent. Trainers speak slowly and plainly, every session is built around doing something rather than sitting and listening, and groups are mixed by nationality so people help each other out. A rough test: if you could follow a staff meeting held in English and ask a question in it, you will be fine here.

Absolutely — group bookings of 3+ from one school receive priority placement, and we can schedule a dedicated session for groups of 12 or more.

Our courses run on request at our centres in Antalya, İstanbul, İzmir, Mersin, Budapest, Bremen and Rome. Tell us your preferred city and dates and we will arrange a session.

Tuition, all course materials, both certificates (attendance + Europass Mobility) and a half-day guided tour of the host city with a local guide. Flights, accommodation and travel insurance are booked separately — we send a vetted hotel list.

You can move to any later session free of charge. Cancellations made 30+ days before the start date receive a full refund; a reduced refund applies closer to the date — see our full Cancellation & Refund Policy for the exact schedule.

It's built primarily for school leaders and staff with a management role, since the week centres on building a school-wide Digital Transformation Action Plan using SELFIE and DigCompOrg. Classroom teachers with a coordination or leadership responsibility are welcome, but a teacher looking purely for classroom digital tools may get more from one of EMA's classroom-focused digital courses.