How to Write an Erasmus+ Mobility Impact Plan (With a Free Template)

“Quality of follow-up actions” is worth 30 of the 100 points on a KA1 short-term mobility application — and it’s the section most schools write thinnest.

If your school is applying for Erasmus+ KA1 funding for the first time, the application isn’t only judged on which course you pick. Short-term mobility projects for school staff are scored against three award criteria, and one of them — Quality of follow-up actions — carries the single largest weight: 30 out of 100 points, more than either of the other two. To be funded at all, an application needs at least 60 points overall and at least half the maximum in each criterion, so a weak follow-up section alone can sink an otherwise strong application. This post walks through what the Guide actually asks for in that section, and a free tool that turns it into something you can fill in rather than write from scratch.

What the Guide is actually scoring

The follow-up actions criterion asks how well the applicant has:

• clearly defined the tasks and responsibilities for delivering the activities, in line with the Erasmus Quality Standards;
• proposed concrete and logical steps to integrate the results of the mobility into the organisation’s regular work;
• proposed an appropriate way of evaluating the project’s outcomes;
• proposed concrete and effective steps to share the results with others — within the organisation, with other organisations and the public — and to publicly acknowledge EU funding.

Notice what that list isn’t asking for: a glowing prediction of impact, or a big number. It’s asking for a plan — specific, checkable steps for what happens after the course ends, not during it.

Turning four abstract criteria into something fillable

Every EMA course page includes a free worksheet — the Dissemination & School Impact Plan — built around five short sections that map onto exactly what the Guide is scoring. It’s meant to be filled in by the returning participant, then shared with a coordinator; nothing in it is invented for you, and it’s fine to leave a section blank if it genuinely doesn’t apply yet.

1. Share it internally. A staff-room or department session: when, roughly how many colleagues, the key takeaway, and how you shared it. This is the most literal answer to “make the results known within the organisation.”

2. Bring it into practice. Which subject, class or process you’re applying it to, what you adapted from the course, and — importantly — how you’ll measure whether it worked. This is where “evaluating the project’s outcomes” stops being abstract: a measurement method, not just a description of the activity.

3. Keep the evidence somewhere findable. Where the materials, lesson plans or notes are stored and who can access them. Small, but it’s what makes “sharing results” real rather than a claim — a National Agency (or your own future self) can actually go and look.

4. Link it to your school’s own plan. Which of your school’s development priorities this connects to, and when you briefed school leadership. This directly answers “integrate the results into the organisation’s regular work” — a mobility that stays personal to one teacher doesn’t score well here; one that’s visibly plugged into the school’s own plan does.

5. Check back in. A follow-up date, feedback from colleagues or students, and what actually changed in practice. This is the sustainability piece — showing the effect outlasted the week itself.

Filled in, the tool generates two PDFs: your own working copy, and a short summary formatted for a coordinator or school director — useful either as supporting material for the application itself, or later, as the evidence your school keeps on file if a National Agency asks how a funded mobility was actually followed up.

Get the template

Every course page includes this worksheet pre-filled with that course’s own learning outcomes. If you’d rather start from a blank, course-independent version — useful while you’re still building the case for your school’s application — you can get it directly:

Free Dissemination & School Impact Plan template →

It runs entirely in your browser — nothing is sent to a server, no account or login needed, and you can download it as a PDF whenever you’re ready.