Registered Erasmus+ provider · OID E10304561 European School Education Platform

How the Europass Mobility document works

A Europass Mobility document isn't something we hand out on its own — it's co-signed with your school. Here's what it actually is, and how the paperwork works in practice.

Signed jointly — your school & EMA

Blank Europass Mobility template

Prefer to see the actual form first? Download the blank, unfilled template below — nothing filled in, nothing to sign yet.

DOCX europass-mobility-template.docx · blank, unfilled
Download blank template (DOCX)
What it is What's inside Who signs it The paperwork Next step Your country FAQ
The document

What it is

Europass Mobility is an official European Union document that records a period of learning or training spent in another country. It's part of the Europass framework run by the European Commission, and it's free — there's no charge from Europass, from us, or from your school for the document itself.

It isn't issued by a single organisation acting alone. It's completed and signed jointly by the sending organisation (your own school or employer, in your home country) and the host organisation (us, Erasmus Mobility Academy) — usually as part of a Learning Agreement drawn up between the two before the mobility takes place.

Official EU document Free — no charge from anyone Signed jointly by two organisations
Inside the form

What’s inside it

The form itself is short — six sections, most of them administrative, and only one about what you actually learned. Pick a section to see every field it contains and whose side of the table fills it in. It’s the same structure as the blank DOCX above.

Filled in on your school's side

Holder of the document

Who the document is about — the participant's basic identity details.

  • Surname(s)
  • First name(s)
  • Address
  • Date of birth
  • Nationality
Sending side — usually via the National Europass Centre

Issuing organisation

The registration itself: which body issued the document, under what number, and when.

  • Name of the organisation
  • Document number
  • Issuing date
Your school's part

Sending partner

Your school's own details, plus its reference person or mentor for the mobility.

  • Name and address
  • Stamp and/or signature
  • Surname(s) and first name(s) of reference person or mentor
  • Telephone
  • Title / position
  • E-mail
Our part — EMA

Host partner

The same set of details from our side: host organisation, plus the mentor we assign for your course.

  • Name and address
  • Stamp and/or signature
  • Surname(s) and first name(s) of reference person or mentor
  • Telephone
  • Title / position
  • E-mail
Agreed between both sides

Description of the mobility experience

Why the mobility happens — usually drawn from the Learning Agreement made before you travel.

  • Objective of the mobility experience
  • Education or training initiative in the course of which the mobility experience was completed
  • Community or mobility programme involved
  • Duration (from / to)
Signed by the mentor — and by you

Skills acquired during the mobility experience

The substance of the document: what you actually did and learned, confirmed by two signatures.

  • Activities / tasks carried out
  • Job-related skills
  • Language skills
  • Computer skills
  • Organisational / managerial skills
  • Communication skills
  • Other skills
  • Date
  • Signature of reference person or mentor
  • Signature of holder

This is our own plain-language map of the template’s structure, in our own layout — not a reproduction of the official form. The full DOCX also contains a “Record of courses completed” section (grades, credits) used in formal academic exchange programmes — it doesn’t apply to short teacher-training courses like ours, so it isn’t shown here.

Two parties, one form

Who signs it

Both sides fill in and sign their own part:

Sending organisation

Your school

Registers the mobility, provides the participant and sending-organisation details, and usually manages the connection to your country's National Europass Centre.

Host organisation

We — Erasmus Mobility Academy

Provide the host-organisation details and an identified mentor for the course, and countersign once the training is complete.

Exactly how that registration happens — and which national platform or paperwork it runs through — depends on your country and your school, since each National Europass Centre runs its own system.

Four routes we've seen

How the paperwork works with us

In practice, we've seen this go a few different ways depending on the school — there's no single fixed procedure, because it follows your school's own Europass process:

Route A

Online approval link

Your school registers the mobility on their national Europass platform and sends us a link to review and approve our part (host details, mentor).

Route B

Partially completed form

Your school fills in their part and sends us the form; we complete the host-organisation section and sign it.

Route C

Fully completed, signed on-site

Your school prepares the whole document through their own system and brings it to the course, where we countersign it in person.

Route D

Started before, finished after

A partially completed form arrives ahead of the course, we fill in our part, and the final countersigning happens once the course ends.

Whichever way it arrives, we complete our part and sign before you leave — or as soon as your school's process allows.

Your next step

What your school needs to do

Check with your school's Erasmus+ coordinator early — ideally when you register — about how they normally handle Europass Mobility, since the National Europass Centre process differs by country. Once you know which route applies, let us know and we'll take it from there.

Questions about a specific case? Write to us and we'll walk you through it.

In your own language

Find your country’s official template

The blank template above is in English. Each country’s National Europass Centre also publishes its own language version — hosted directly on the official Europass site, not mirrored here so it always stays current.

Austria Belgium Bosnia and Herzegovina Bulgaria Croatia Cyprus Czechia Denmark Estonia Finland France Germany Greece Hungary Iceland Ireland Italy Latvia Lithuania Luxembourg Malta Montenegro Netherlands North Macedonia Norway Poland Portugal Romania Serbia Slovakia Slovenia Spain Sweden Türkiye
Quick answers

Frequently asked questions

No. The document is free — there is no charge from Europass, from us, or from your school for the document itself.

They are two separate documents, and you receive both. The Certificate of Attendance is issued by us alone when you complete the course. The Europass Mobility document is the official EU record co-signed by your school and by us — and it is the one that carries your own signature too.

Whichever route the paperwork takes, we complete the host-organisation part and sign before you leave — or, if your school's process finalises the form after the course, as soon as that process allows.

Each National Europass Centre runs its own system, so exactly how the registration happens depends on your country and your school. That is why the paperwork reaches us by four different routes rather than one fixed procedure.

Start with your school's Erasmus+ coordinator, ideally when you register — they can find out how your country's National Europass Centre handles the registration. If you are not sure which route applies, write to us and we will walk you through it.

Looking for a course?

Every course page includes this same Europass paperwork note, plus the full Certificate & assessment details for that specific course.

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