Privacy Policy
Last updated: 8 July 2026Who We Are
Erasmus Mobility Academy (EMA Edu) is an educational organization providing Erasmus+ funded and professional development training courses for educators, school staff, and institutions across Europe.
Website: https://erasmusmobilityacademy.com
Contact: [email protected]
For the purposes of the EU General Data Protection Regulation (GDPR), EMA Edu is the data controller responsible for your personal data.
Scope of This Policy
This Privacy Policy applies to all personal data collected through:
- Our website and any sub-pages
- Lead generation forms on Facebook, Instagram, and other social media platforms
- Email, phone, or direct communications with our team
- Course registration and application processes
- Newsletter sign-ups
- Any other service or channel operated by EMA Edu
Data We Collect
3.1 Data You Provide Directly
| Category | Examples |
|---|---|
| Identity | Full name, title, nationality |
| Contact | Email address, phone number, postal address |
| Professional | School/institution name, job title, subject area |
| Course-related | Course preferences, requested dates, dietary/accessibility needs |
| Financial | Billing details, invoicing information (we do not store credit card numbers) |
| Communication | Emails, messages, feedback, survey responses |
Where you voluntarily share dietary or accessibility information with us, we process this only with your explicit consent, use it solely to prepare for your participation, and do not share it beyond what is necessary for course logistics.
3.2 Data Collected Automatically
When you visit our website, we may automatically collect technical data such as IP address, browser type, operating system, referring URL, pages viewed, time spent on pages, and device type via cookies and similar technologies (see Section 6).
3.3 Data from Third Parties
We may receive data from social media platforms (e.g., Facebook/Meta, Instagram) when you interact with our advertisements or lead forms, and from partner institutions that refer participants to our courses.
Purposes of Processing
- Course administration: Processing registrations, issuing certificates, organizing logistics
- Communication: Responding to inquiries, sending course information and confirmations
- Marketing: Newsletters, promotional materials, upcoming course announcements (only with your consent)
- Advertising: Running targeted ads on Meta (Facebook/Instagram) and other platforms, including retargeting
- Improvement: Analyzing website usage to improve services and user experience
- Legal compliance: Tax, accounting, and regulatory obligations
- Erasmus+ reporting: Anonymized/aggregated data for program reporting
Legal Basis for Processing (GDPR)
| Legal Basis | When It Applies |
|---|---|
| Consent — Art. 6(1)(a) | Marketing emails, lead forms, cookies, newsletters |
| Contract — Art. 6(1)(b) | Course registrations, delivering requested services |
| Legitimate interest — Art. 6(1)(f) | Website analytics, fraud prevention, service improvement |
| Legal obligation — Art. 6(1)(c) | Tax records, Erasmus+ program compliance |
Where we rely on consent, you may withdraw it at any time (see Section 10).
Cookies & Tracking Technologies
6.1 Essential Cookies
Required for the website to function. These cannot be disabled.
6.2 Analytics Cookies
We use services such as Google Analytics to understand visitor behavior. These collect anonymized usage data.
6.3 Advertising Cookies
We use Meta Pixel (Facebook Pixel) and similar tools to measure ad effectiveness, build audiences, and deliver targeted advertisements.
6.4 Managing Cookies
You can manage or disable cookies through your browser settings. Disabling certain cookies may affect website functionality.
Third-Party Services
- Advertising: Meta (Facebook/Instagram), Google Ads
- Analytics: Google Analytics
- Email services: Email marketing platforms for newsletters and course info
- Hosting: Web hosting providers
- Payment: Payment service providers (we do not access your full payment details)
All providers are contractually bound to comply with GDPR via Data Processing Agreements.
We do not sell your personal data to any third party, under any circumstances.
International Data Transfers
Some third-party providers may process data outside the EEA. We ensure safeguards including EU Standard Contractual Clauses (SCCs), European Commission adequacy decisions, and EU–U.S. Data Privacy Framework certification where applicable.
Data Retention
| Data Type | Retention Period |
|---|---|
| Lead form submissions | 12 months after last interaction |
| Course participant records | 5 years (Erasmus+ audit requirements) |
| Financial / invoicing data | As required by tax law (5–10 years) |
| Newsletter subscribers | Until consent is withdrawn |
| Website analytics | 26 months (anonymized) |
| Dietary, health and accessibility information | Retained only until 3 months after your course ends, then permanently deleted. |
You may request earlier deletion at any time, subject to our legal obligations.
Your Rights Under GDPR
- Right of access (Art. 15): Request a copy of your personal data
- Right to rectification (Art. 16): Correct inaccurate or incomplete data
- Right to erasure (Art. 17): Request deletion (“right to be forgotten”)
- Right to restriction (Art. 18): Limit how we process your data
- Right to data portability (Art. 20): Receive your data in machine-readable format
- Right to object (Art. 21): Object to processing for direct marketing or legitimate interests
- Withdraw consent: At any time, without affecting prior processing
You also have the right to lodge a complaint with your national data protection authority. A list is available on the European Data Protection Board website.
Data Security
We implement appropriate technical and organizational measures including SSL/TLS encryption, access controls, regular security reviews, and secure storage of records. While no internet transmission is 100% secure, we are committed to protecting your data to the best of our ability.
Children’s Privacy
Our services are designed for adult educators and professionals. We do not knowingly collect data from individuals under 16. If you believe we have collected data from a minor, please contact us immediately.
Changes to This Policy
We may update this policy to reflect changes in our practices or legal requirements. Significant changes will be reflected in the “Last updated” date above. We encourage periodic review.